Form I-94, Arrival/Departure Record, and Holiday Travel
As 2023 comes to an end, many global travel restrictions have been lifted and we are entering the peak holiday travel season, it is important to revisit the Form I-94, Arrival/Departure Record, andits significance to foreign nationals who enter the United States as nonimmigrants.
What is the Form I-94, Arrival/Departure Record?
As a nonimmigrant who has been admitted to the United States, in addition to your passport, there is no document more essential to your lawful admission than your Form I-94, Arrival/Departure Record (“Form I-94”).
For nonimmigrants, legal authorization or permission to remain in the United States is controlled by the Form I-94. Nonimmigrants are issued a new Form I-94 upon each entry to the United States and may secure their Form I-94 through the U.S. Customs and Border Protection (“USCBP”) at https://i94.cbp.dhs.gov/I94/#/home.
One of your priorities upon each entry to the United States should be to print and review your Form I-94 and provide a copy to your attorney or HR representative upon each entry to the United States. Given the hectic nature of admissions at U.S. ports of entry and airports, there are numerous opportunities for the Form I-94 to contain errors in the class of admission and the “admit until date”, which is the expiration of the Form I-94 or the authorized period of admission.
What is the Relationship Between My Passport, Nonimmigrant Visa, Form I-797 and Form I-94 work together?
It is very unfortunate that many foreign nationals believe that their nonimmigrant visas control their period of stay in the United States. This mistake can lead to serious financial and legal consequences, as discussed below. The U.S. immigration system is unnecessarily complex and often confusing and there are unique interactions between your passport, visa, Form I-797 and Form I-94. Although a combination of these documents is required for entry into the United States, the most important documents that determine your period of authorized stay are your passport, Form I-94 and Form I-797.
Passports
To enter the United States, you must have a valid passport. Most nonimmigrants entering the United States are required to possess a passport that is valid for at least six months beyond their period of intended stay in the United States. [There is an exception to this rule, known as the “Six Month Club”. Citizens of countries included in the Six Month Club are only required to present a passport that is valid for their intended period of stay. See https://www.cbp.gov/sites/default/files/assets/documents/2017-Dec/Six-Month%20Club%20Update122017.pdf.]
Possessing a passport that is valid for at least six months beyond your period of intended stay in the United States is essential if you are entering the United States in an employment-based nonimmigrant status.
Visas
Generally, nonimmigrants who wish to enter the United States must first obtain a valid visa. The validity period of a nonimmigrant visa is often dictated by the reciprocity agreements between the United States and a foreign country, and often do not coincide with the validity period of the I-797.
The type of visa that a person obtains determines what they are permitted to do in the United States. For example, individuals who receive B-1 or B-2 visas are permitted to enter the United States for temporary business or tourism activities, but are prohibited from working. A person who wishes to attend a U.S. college or university as a full-time student typically receives an F-1 or J-1 visa.
The nonimmigrant visa usually does not impact a person’s period of authorized stay. There are some exceptions to this rule. For example, certain countries have entered into Free Trade Agreements with the United States that enable their citizens to work in the United States based on applications that are filed through the U.S. Embassy in their home country. These include, for example, H-1B1 visas for nationals of Chile and Singapore, and E-3 visas for nationals of Australia. The employment authorization and lawful period of admission for nonimmigrants entering the United States in H-1B1 and E-3 status are directly limited to the validity period of their H-1B1 and E-3 visas.
The nonimmigrant visa determines when you may enter the United States and what activities you are permitted to engage in while in the United States, but usually does not determine how long you may lawfully remain in the United States.
Form I-797
Individuals who seek employment-based nonimmigrant visas, such as an L-1, H-1B or O-1 visa, must first have a petition approved by the U.S. Citizenship & Immigration Services (“USCIS”), which then issues a Form I-797, approval notice. The Form I-797 is used to secure the appropriate employment-based visa, which will permit the foreign national to enter the United States and work. The Form I-797 is typically valid for periods of one (1) to three (3) years, but can have shorter periods of validity, depending on the maximum period of stay permitted by immigration regulations.
The validity period of the Form I-797 should determine the validity period of the Form I-94, and the expiration dates of the two documents should be identical, although mistakes occur. To show the relationship between a person’s passport, visa, I-797 and I-94, we provide some hypotheticals below.
Jane is a citizen of Australia who is entering the United States on December 30, 2021, with an employment-based L-1B visa, which is valid to December 26, 2025. Jane’s Form I-797 is valid until December 26, 2023. Jane’s Australian passport is valid until September 15, 2022.
Admission: When Jane is admitted to the United States, she is given a Form I-94, which is valid until September 15, 2022, which is the expiration date of her passport, not the expiration date of her Form I-797, approval notice. Although Australia is part of the Six-Month club, this rule still requires Australian citizens to present passports that are valid for their intended period of stay, or in Jane’s case, until December 26, 2023.
Issue: If Jane does not check her Form I-94 and realize that it expires on September 15, 2022, she will likely overstay and begin accruing unlawful presence beginning September 16, 2022. If she remains in the United States until December 26, 2023, Jane will accrue more than one year of unlawful presence. Moreover, if she continues to work after September 15, 2022, she will be engaging in unlawful employment.
2. Rajesh is a citizen of India who entered the United States on November 30, 2021, with an employment-based H-1B visa, which is valid through September 30, 2024. He has a Form I-797, approval notice, which is valid through September 30, 2024 and his passport is valid until April 1, 2022.
Admission: When Rajesh was admitted to the United States, he was given a Form I-94 that will expire on April 1, 2022, which is the expiration date of his passport. As India is not a member of the Six Month club, his passport is required to be valid for six months beyond his period of intended stay or until at least March 2025.
Issue: If Rajesh does not check his Form I-94 and realize that it expires on April 1, 2022, he will likely overstay and begin accruing unlawful presence beginning April 2, 2022. If he remains in the United States until September 30, 2024, Rajesh will accrue more than two years of unlawful presence. Moreover, if he continues working on and after April 2, 2022, he will be engaging in unlawful employment
It is important to note that while CBP will fix errors that occur during admission to the United States, the above scenarios where a foreign national is admitted until the expiration date of their passport is not considered an error. CBP will not revise an existing Form I-94, or issue a new Form I-94, to a foreign national who enters the United States with a passport that expires before their intended period of stay.
What are the consequences if I remain in the U.S. after my I-94 expires?
If you remain in the United States beyond the expiration date of your Form I-94, you are deemed to have failed to maintain your lawful nonimmigrant status and may be subject to dire consequences including: (a) automatic cancellation of your visa; (b) permanent ineligibility to apply for a new U.S. visa except at the U.S. Embassy/Consulate in your country of citizenship or residence; and (c) the accrual of unlawful presence. If you accrue more than 180 days but less than 365 days of unlawful presence, you will be subject to a three (3) year bar on re-entry to the United States from the date that you depart. If you accrue 365 days or more of unlawful presence, you will be subject to a ten (10) year bar on re-entry to the United States from the date that you depart.
In addition, if you have failed to maintain your nonimmigrant status, you are not eligible to change your status to another nonimmigrant classification, extend your nonimmigrant status, or adjust your status to lawful permanent resident. In very limited circumstances, USCIS will excuse a nonimmigrant’s failure to maintain status and approve a change of status or extension of status retroactively, however, this discretionary relief is only available in extenuating or extraordinary circumstances. See 8 C.F.R §214.1(c)(4), which permits retroactive or nunc pro tunc approval of an extension of status or change of status petition which is not timely filed if there are extraordinary or extenuating circumstances that caused the failure to maintain status.
Moreover, if you fail to maintain your nonimmigrant status, you are subject to removal proceedings (being deported from the United States).
Conclusion
If you are a nonimmigrant, it is advisable that upon each entry to the United States you print and carefully review your Form I-94 and provide a copy to your employer and/or immigration attorney. This will allow you to catch any potential mistakes immediately. If you discover an error in your classification or period of admission, it is much easier to request that CBP fix the error either while you are at the airport, or shortly after, compared to discovering such a mistake months later, when you may have already fallen out of lawful nonimmigrant status.
If you discover that you have remained in the United States beyond the expiration date of your Form I-94, it is imperative that you seek legal counsel immediately to determine what options may be available to you.